Skip to content
  • Tel: (647)-931-9244
  • Email: info@corporation-ontario.ca
  • Sign In / Register
$0.00 0 Cart
Corporation Ontario Website Favicon
$0.00 0 Cart
  • Provincial Corporation
    • Ontario Corporation
    • Professional Corporation
    • Ontario PREC
    • Ontario Holding Company
    • Ontario Non-Profit
    • Ontario Registered Charity
    • Ontario Co-op with share capital
  • Federal Incorporation
    • Federal Corporation
    • Federal Holding Company
    • Federal Non-Profit
    • Federal Registered Charity
    • Federal Co-op with share capital
    • Extra Provincial Registration
  • Business Name Registry
    • Ontario Sole Proprietorship
    • Ontario Trade Name
    • Ontario General Partnership
    • Ontario Limited Partnership
    • Ontario Limited Liability Partnership (LLP)
    • Master Business License
  • Corporate Name
    • Instant Nuans Report
    • Agent Assissted NUANS Report
    • Business Name Pre-search
    • Federal Name Request
    • Federal Name Appeal
  • Corporation Changes
    • Corp. Name Change
    • Director Change
    • Shareholder Change
    • Officer Update
    • Corp Address Change
    • Other Changes
  • Corporate Filing
    • Initial Return
    • Annual Return
    • Continuance of a Corporation
    • Dissolve a Business
    • Amalgamation
    • Articles of Amendment
    • Revive a Corporation
    • CRA Accounts Set Up
    • WSIB Account Set Up
  • Corporate Searches
    • Company Key
    • Certificate of Status
    • Corp Profile Records
    • Certificate & Article
    • Duplicate Docs
    • Land Title Search
    • Bankruptcy Search
    • VIN Search
    • PPSA Search
  • Trademark Registration
    • Canada Trademark Application
    • U.S.A Trademark Application
    • Trademark Reports
    • Copyright Registration
  • Corporation services
    • Minute Book Kit
    • Corporate Seal
    • Share Certificates
    • Attorney or Agent Service
    • Address Service
    • Post-Incorporation Support
    • Domain Name Reservation
    • Customer Service Email Set up
    • Business Logo
  • Additional
    • Offshore Company
    • Shelf Corporations
    • Accounting Service
    • Paralegal
    • Add in Package
    • For Agent
Ontario Corporate Filing Center Logo

An Official Intermediary for the Province of Ontario

An Official Intermediary for the Province of Ontario

  • Provincial Corporation
    Ontario Corporation

    Filing fee: only $29 + Govt. fee ($300). Rush 1-hour queue Available

    Professional Corporation

    For regulated professions: engineers, lawyers, doctors, etc.

    Ontario PREC

    Is a separate legal corporation created by real estate professional.

    Ontario Holding Company

    Is a coproration that owns assets or investments but don't operate as a business.

    Ontario Non-Profit

    Register Non-profit with or without Charitable intention

    Ontario Registered Charity

    Registered charities are tax-exempt and can issue donation receipts for tax deductions.

    Ontario Co-op with share capital

    Register Co-op to be owned and controlled by its members.

    Ontario Business Registration Services - Corporate Business Setup
    Begin Your Ontario Business Journey Today!

    Embark on Your Entrepreneurial Journey: Discover Opportunities and Achieve Success in Ontario.

    Let's Get Started
  • Federal Incorporation
    Federal Corporation

    25% of the directors must be Canadian Citizens or Permanent Residents

    Federal Holding Company

    Is a business entity that holds the controlling stock in other companies, which are called subsidiaries.

    Federal Non-Profit

    Is dedicated to purposes other than pursuing a profit.

    Federal Registered Charity

    Registered charities are tax-exempt and can issue donation receipts for tax deductions.

    Federal Co-op with share capital

    Register to meet common needs, share ownership, and control the organization.

    Extra Provincial Registration

    Register to conduct business activities in another province or territory.

    Ontario Business Registration Services - Corporate Business Setup
    Begin Your Ontario Business Journey Today!

    Embark on Your Entrepreneurial Journey: Discover Opportunities and Achieve Success in Ontario.

    Let's Get Started
  • Business Name Registry
    Ontario Sole Proprietorship

    Is an unincorporated business that is owned by one individual.

    Ontario Trade Name

    Is an unincorporated business owned by an individual or a corporation.

    Ontario General Partnership

    Is an unincorporated business that is owned by 2 or more individuals or corporations.

    Ontario Limited Partnership

    Is an unincorporated business that provides limited liability protection to its partners.

    Ontario Limited Liability Partnership (LLP)

    Is an unincorporated business for regulated professions: engineers, lawyers, doctors, etc.

    Master Business License

    Allows individuals or companies to operate a business under a name other than their legal name.

    Ontario Business Registration Services - Corporate Business Setup
    Begin Your Ontario Business Journey Today!

    Embark on Your Entrepreneurial Journey: Discover Opportunities and Achieve Success in Ontario.

    Let's Get Started
  • Corporate Name
    Instant Nuans Report

    Get a list of similar business names instantly

    Agent Assisted NUANS Report

    Get expert guidance and detailed analysis of existing business names that are similar.

    Business Name Pre-search

    Get an agent assisted preliminary name search done to avoid name conflict.

    Federal Name Request

    Get Federal name approval before registering the corporation.

    Ontario Business Registration Services - Corporate Business Setup
    Begin Your Ontario Business Journey Today!

    Embark on Your Entrepreneurial Journey: Discover Opportunities and Achieve Success in Ontario.

    Let's Get Started
  • Corporation Changes
    Corp. Name Change

    A process of altering the legal name of an existing corporation.

    Director Change

    Add,remove or change information of an existing director of corporation.

    Shareholder Change

    Add,remove or change information of an existing shareholder of corporation.

    Officer Update

    Add,remove or change information of an existing officer of corporation.

    Corp Address Change

    Change address of the corporation to keep the corporation profile up to date.

    Unincorporated Business Changes

    Apply for changes for an unincorporated business to keep the profile up to date.

    Ontario Business Registration Services - Corporate Business Setup
    Begin Your Ontario Business Journey Today!

    Embark on Your Entrepreneurial Journey: Discover Opportunities and Achieve Success in Ontario.

    Let's Get Started
  • Corporate Filing
    Initial Return

    It is a mandatory initial compliance filing to keep the corporation in good standing.

    Annual Return

    It is a mandatory annual filing with the registry to keep the corporation in good standing.

    Continuance of a Corporation

    Move a corporation from one province to another.

    Dissolve a Business

    Officially file for dissolution of a business to maintain compliance with the registry.

    Amalgamation

    Merge two or more corporations to grow your business.

    Articles of Amendment

    Get an official document from regsitry after making changes in the article.

    Revive a Corporation

    Bring a corporation back to active status through revival process.

    CRA Accounts Set Up

    Create CRA accounts for business to remain compliant with CRA.

    WSIB Account Set Up

    This ensures workplace injury coverage and compliance with Ontario’s workplace safety regulations.

  • Corporate Searches
    Company Key

    Apply for the key to access the corporation's profile and file for any changes.

    Certificate of Status

    An official document to prove that corporation in good standing in the relevant jurisdiction.

    Corp Profile Records

    An official doument which shows the updated corporation information.

    Certificate & Article

    Get duplicate copy of the original Certificate and Article of Incorporation

    Duplicate Docs

    Get a duplicate copy of your busines registration documents.

    Land Title Search

    Apply for this search to know who legally owns the property.

    Bankruptcy Search

    An official search to see if anyone has filed for bankruptcy or has a bankruptcy record.

    VIN Search

    Check the updated status and history of a vehicle before buying.

    PPSA Search

    Checks if a person or business has a legal claim on personal property.

  • See More
    Canada Trademark Application
    U.S.A Trademark Application
    Trademark Reports
    Copyright Registration
    Minute Book Kit
    Corporate Seal
    Share Certificates
    Attorney or Agent Service
    Address Service
    Post-Incorporation Support
    Domain Name Reservation
    Customer Service Email Set up
    Business Logo
    Offshore Company
    Shelf Corporations
    Accounting Service
    Paralegal
    Add in Package
    For Agent

Ontario Holding Company

Home / Incorporation / Regular Corporation / Ontario Holding Company

Step 1 of 23

4%
This field is for validation purposes and should be left unchanged.
An Ontario holding company can be incorporated as fast as 30 minutes. Our in-house legal team and accounting professionals prepare the articles for the holding company. You may choose a standard or a custom articles.
Choose Your Corporation

Numbered Company Price
Named Company Price
Agent's Filing Fee
Government Fee
Documents Preparation Fee
Electronic Filing Fee

Add-on Services

Timeline (choose one)

Mandatory Filing

Tax and WSIB Accounts

Help Section

What is a numbered company?
Once a company is incorporated, it gets a corporation number. If you do not choose a name for the company, the corpiration number becomes the name of the company. An example of a numbered company is 987654 Ontario Inc. The biggest advantage of a numbered company is is skipping the Nuans name search and name approval step. Therefore, the incorporation process is relatively faster and less expensive. However, the biggest disadvantage of a numbered company is, it does not have have a brand name for the purpose of marketing, business signs, and developing a brand.
What services may I add?
Online Business Registry Inc., with its in-house legal and accounting team, is a one-stop filing center. We are a member of several units of Government and hence, can offer following services:
  • NUANS search and name approval
  • By-laws, custom articles
  • CRA accounts
  • WCB accounts
  • Corporate seal, minute book binder
  • Annual return, corporate maintenance
  • Domain name reservation
  • Address services
  • Express registration queue
  • And more
May I get help for placing an order?
Yes, our customer service agents can provide general guidelines and assistance (not legal advice). Feel free to call us at (647)-931-9244 during our business hours, you may initiate a during business hours.
What is a named corporation?
  • Named Corporation: allows you to choose a name for your company. Example: Johnson Car Wash Inc.

  • Numbered Corporation: does not allow to choose a name. The name will be assigned randomly with the number of your company. Example: 1000044599 Ontario Inc.
Is it a one-time payment?
Yes. It's a one-time payment and there is no monthly or annual fees.
Are the corporate documents legally valid?
Yes, of course. The Certificate of Incorporation and Articles of Incorporation is provided directly by the Corporate Registry unit of the Government. The Articles of Incorporation is drafted by our in-house legal counsel. You have option to choose custom Articles of Incorporation as well.
How should I receive the documents?
An order can be placed online, paying by credit card or e-transfer. Upon order receiving, we review the order and register accordingly. You have option to receive the corporate corporate documents in email or by post.
What is the Company Key
As a public entity, the company key secures the corporation's online presence by preventing unauthorized access. It functions as a digital signature, confirming the company's identity and allowing secure access solely for personnel with the key. For filing initial returns, annual returns, or notices of change, a company key is necessary. Acquiring a company key along with the incorporation package is cost-effective because the process is straightforward and quick.
Do you offer post-incorporation services?
Yes, we offer 3 types of post-incorporation and maintenance service:

  • Annual Return: At the end of the year, we will file annual corporate return for you.

  • Phone Support:
  • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
  • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
Can I personalize the articles?
Yes, we offer :
  • Basic Articles: Click here to see the Sample
  • Standard Articles: Click here to see the Sample
  • Custom Articles: For more customizations, we offer Custom Articles which could be prepared as per requests (available in next steps).
Sample: Certificate of Incorporation
Sample: Basic Articles

Company Name

Example: Joe Movers Ltd.
Example: Déménageurs Joe Ltd.
Example: Joe Movers Déménageurs Ltd.
Example: Joe Movers Ltd. / Déménageurs Joe Ltd.
Did you obtain the Nuans report?(Required)
Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 8 MB.
Note:Your NUANS report should looks like this: Sample

Trade Name /Master Business Licence (MBL)

Most business owners add a trade name (formerly known as Master Business Licence) with their numebred corporation. An example: "987654 Ontario Inc." is the legal name and and "Joe Movers" is the trade name.
Most business owners add a trade name (formerly known as Master Business Licence) with their named corporation. An example: the legal name of walmart is "Wal-Mart Stores, Inc." whille its trade name is "Walmart".
Do you want a trade name (MBL)?(Required)

Help Section

What is a valid NUANS report?
NUANS full form is Newly Upgraded Automated Name Search. It is a federal name search system to check existing business names similar to your business name to avoid conflict. To register a corporation a valid Ontario Reservation report is required. Federal NUANS report is considered as invalid. Please Click here to see the sample of NUANS Report
Any rules for corporation's name?
Generally a name should have two elements: distinctive and descriptive. The distinctive element can't be common English word, it has to be unique or made up words while descriptive element can be common English words. An example is "Mike Construction". In this name 'Mike' is the distinctive/unique element; 'Construction' is the descriptive element. Put your ideal name, if doesn't work, we will guide you.
Which Legal Ending to choose?
Every corporation must have legal ending after the legal name of the corporation. Government offers 6 legal ending which have same meaning. You may choose the option that looks good with the business name.
What is a numbered company with a trade name?
Most people choose a numbered company with a trade name to take advantage of faster incorporation process and skipping the name approval part. If you do not choose a name for the company, the corpiration number becomes the name of the company. An example of a numbered company with trade name is 987654 Ontario Inc. o/a The biggest advantage of a numbered company is is skipping the Nuans name search and name approval step. Therefore, the incorporation process is relatively faster and less expensive. However, the biggest disadvantage of a numbered company is, it does not have have a brand name for the purpose of marketing, business signs, and developing a brand.
What are the benefits of having trade name?
a) This allows shorten the name for the purpose of advertisement, business signs and brand development.

b) We found, many business owners add it for the easiness of obtaining the municipal license or permit.

c) Registering a trade name creates an opportunity of geting a trade mark in future.

Corporation's Address

Do you have an Address in Ontario?
Corporation's Address
Mailing Address
Address and mail scanning service(Required)
A corporation is required to have a physical registered office address in Ontario. P.O. box or virtual mail box address is not acceptable. If you do not have a physical address, we offer address and mail scanning service.

Help Section

Requirement for Corporation's Address?
  • It must be physical address in Ontario.
  • P.O. Box or virtual address is not allowed.
  • Any documents related to corporation is sent to this address.
What is Address Service?
An address service is a yearly mail and scanning service that we provide to corporations who does not have a local physical address in Ontario. It can be renewed every year paying similar fees. Any corporation related documents that we receive, will be scanned and emailed to you.
How to change the address in future?
The registered address can be changed in future paying the necessary filling fees. Many corporations start with a residential address as they do not have any rental address while registering the corporation, but they change their address in future when required.

General Details

How do you want to get corporation documents?
DD slash MM slash YYYY
Note: Future Incorporation Date can not be more than 30 days from current date
Corporation's activity type
Note: be specific and clear to avoid delays.

Help Section

Electronic vs Printed Documents
If you choose electronic documents, we will send the PDF documents in your billing email. Alternatively, you have option to receive electronic documents in email and then printed documents by post.
Can I incorporate on a future date?
Yes. The requested date for incorporation cannot be less than the current date nor more than 30 days in the future.
What is the main activity?
This is primary business activity that your business does. Please mention only one activity in single or two words as we have to select the closest activity from the government system.

Director

Residency status in Canada
Complete address

Help Section

Requirements to be a Director?
Director is the decision maker of a corporation who takes administrative decision and have the power to make changes in the corporation and remove/add another director.
  • Must be 18 years and above.
  • Can be a Canadian Citizen, PR or Non-Canadian Citizen.
  • Should not be in a status of bankruptcy.
Are you incorporating for a client?
If you are a lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. This section is for the primary owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.

Additional Directors

3.2. Do you want to add more director?

2nd Director

Residency status in Canada
Complete address
3.3. Do you want to add more director?

3rd Director

Residency status in Canada
Complete address
3.4. Do you want to add more director?

4th Director

Residency status in Canada
Complete address
3.5. Do you want to add more director?

5th Director

Residency status in Canada
Complete address
Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

Help Section

Can I add/remove a director in future?
To register a corporation, at least one director's information is mandatory. In future, you can add or remove director from your corporation. If you include "complete maintenance" services (in next steps), you may add/remove a director at free of cost in future.
Impact of adding additional director(s)
Each director has equal power and control over the corporation. The Second director can remove the primary director and vice versa. Therefore, you may add an additional director whom you trust.

Incorporator

Complete address
4.2. Do you want to add more incorporator?

2nd Incorporator

Complete Address
4.3. Do you want to add more incorporator?

3rd Incorporator

Complete address
4.4. Do you want to add more incorporator?

4th Incorporator

Complete Address
4.5. Do you want to add more incorporator?

5th Incorporator

Complete address
Note: If you want to add more than 5 incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

Help Section

Who can be an incorporator?
The incorporator(s) are generally all the director(s). Incorporator simply means, the person(s), who applying to incorporate this business. Therefore, incorporator(s) can an individual(s) or another corporation.
Are you incorporating for a client?
If you are lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. Incorporator(s) are generally the director(s) and owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.
Notes on the incorporator for a holding company?
Since you are making this corporation as a holding company, we suggest to appoint the director and shareholder as the incorporator of this company. Once this holding company is registered, you may file a notice of change to your operating company (child company) and make this holding company as the new shareholder of the child/operating company.

Articles of Incorporation

Shares & Provisions
Basic Articles: Used when corporation is owned by a single owner. It allows to issue unlimited common shares and:
  • Does not offer preferred shares,
  • Does not specify any class (such as class A or class B)
  • Does not specify voting rights of shareholders (such as voting or non-voting).
  • If you want to specify any of these, please choose standard/custom Articles.
Standard Articles: Allows to issue class A common voting and class B common non-voting share. Most people choose standard articles.
Custom Articles: Allows to make a custom share classes of your own (with/without preferred shares).

Custom Shares & Provisions

The classes and any maximum number of shares that the corporation is authorized to issue:
Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
Restrictions, if any, on business the corporation may carry on or on powers the corporation may exercise. If none, enter "None"
Other provisions, if any. Enter other provisions, or if no other provisions enter “None”

Help Section

Is this articles changeable?
The Articles of Incorporation is registered with government during the corporation registration. After the business is incorporated, the articles could be changed with proper filing (Articles of Amendment) and fees.
How to customize the share classes?
The "Advanced Articles of Incorporation" allows to issue class A common voting share and class B common non-voting shares. If you want to customize common/preferred/voting/non-voting/custom share class names etc., you may choose "set my own text " option. The custom share structure option will be displayed in next steps.
Sample: Basic Articles
Sample: Standard Articles
Sample: Custom Articles

Corporate Bylaws and Minutes

Why Bylaws & Minutes Required? As per Canada Business Corporations Act (CBCA), a corporation must set up its rules, rights, regulations, policies in its bylaws ensuring no clause conflicts the Provincial Corporations Act or Canada Business Corporations Act (CBCA).
Corporate Bylaws and Minutes(Required)
No Bylaws and No Minutes
❌Interpretations of Articles❌Adding Officers (CEO, President)❌Adding Shareholders
❌Share Distribution (who owns what percentage)❌Director's Resolutions❌Central Securities Register
❌Borrowing Powers❌Share Classes❌Share Transfer Rules
Standard Bylaws & Minutes
✔Definitions and Interpretations✔Adding Officers (CEO, President)✔Adding Shareholders
✔Share Distribution (who owns what percentage)✔Director's Resolutions✔Central Securities Register
✔Borrowing Powers✔Share Classes✔Share Transfer Rules
Custom Bylaws & Minutes
✔Definitions and Interpretations✔Adding Officers (CEO, President)✔Adding Shareholders
✔Share termination: complex structure✔Director's Rights & Responsibilities✔Shareholder's Rights & Duties
✔Borrowing: shareholders’ approval required/not required✔Share class: up to 5 classes✔Share transfer: not eligible/to corporation/to public

Bylaws and Minutes: Skipped

As per CBCA act, maintaining bylaws & minutes is mandatory. We are not responsible for the following:
  • Not appointing officers: CEO, president
  • Not adding any shareholder
  • Not defining who owns what percentage
  • Not defining corporation's borrowing powers
  • Not defining shareholder termination
  • Skipping director's rights & responsibilities
  • Skipping shareholder's rights and duties
  • Skipping Central Securities Register
  • No dispute resolution clause
Click 'Previous' to add the Bylaws, or 'Next' to proceed without Bylaws.

Help Section

What is company bylaws?
Corporate bylaws, alternatively known as company constitution, are the rules, rights, regulations and policies set by a corporation. The corporate bylaws, usually prepared by a corporate lawyer ensuring no rules or clause conflicts the Provincial Corporations Act or Canada Business Corporations Act (CBCA).
What is corporate minutes?
A Corporate Minutes is the collection of corporate records (including the articles of incorporation) to provide to anyone who inspect the record or at the time of auditing. Corporate Bylaws and Minutes may also be required by certain banks to open an account.
Benefits of doing all in one package
Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable. Any spending you do after incorporation is considered as operating expenses which are not tax creditable. Additionally, doing it separately later is a manual process that involves a corporate lawyer, which causes significant increase in cost and time (and not tax creditable).

Share Structure

Will it issue class B non-voting share?

Help Section

What is share and why need it?
Since a corporation is a separate legal entity than its owners, it could owned only by owning its shares. The corporation's assets and stocks are go split into pieces and each of these pieces is called share. If a corporation issues 100 shares with $1 each, the total net worth of the corporation is 100x$1=$100.
Can I change share price in future?
For simplicity of corporate filing, most people set up $1 share price in the beginning. Eventually, the share price and share numbers could be increased.
What is class A and B shares?
A corporation's stock are split into shares. Those who own the shares, are in fact the owners of the corporation. Therefore, to make a classification of owners, shares are classified. Class A common voting share owners have voting rights to change the corporation's policies and rules. Class B common non-voting share owners do not have such rights.

Shareholders

First Shareholder

Address of first shareholder
Share Class of First Shareholder

2nd Shareholder

Address of 2nd shareholder
Share Class of 2nd Shareholder

3rd Shareholder

Address of 3rd shareholder
Share Class of 3rd Shareholder

4th Shareholder

Address of 4th shareholder
Share Class of 4th Shareholder

5th Shareholder

Address of 5th shareholder
Share Class of 5th Shareholder
Note: If you want to add more than 5 Shareholders, we have the option to customize your order. For now, please place an order adding the five Shareholders and inform us by phone, email or web chat to include additional officers (up to 10). You can also inform the agent while reviewing the order with you.

Help Section

What does shareholder mean?
In simple language, the shareholders are the owners of the corporation. If a corporation has 1 shareholder, regardless of number of shares, the single shareholder owns 100% of the shares.
How to set up share class?
A corporation has 2 shareholders: John and Mike.
Case 1: Both owners have rights to vote: Assign class A to both.
Case 2: Only John has voting rights: Assign class A to John and class B to Mike.
How to set up share number?
Share number cannot be in decimal point.
Case 1: John, Mike and Ali own same percentage: Assign exact same number to each.
Case 2: John owns 40%, Mike owns 30% and Ali owns 30%: Assign shares 40 to John, 30 to Mike and 30 to Ali.
Case 3: John owns 51%, Mike owns 24.5% and Ali owns 24.5%: Avoid decimal point by doubling the proportion. Assign 102 to John, 49 to Mike and 49 to Ali.
Can I change share details in future?
Yes. You can change any time share price, share number and shareholders.

Share Structure

First Share Class

2nd Share Class

3rd Share Class

4th Share Class

5th Share Class

Shareholder

1st Shareholder

2nd Shareholder

3rd Shareholder

4th Shareholder

5th Shareholder

6th Shareholder

7th Shareholder

8th Shareholder

9th Shareholder

10th Shareholder

Mandatory

Ontario corporations must file an Initial Return under the Corporations Information Act (CIA) setting out the prescribed information within 60 days after the date of incorporation.
Filing Service Ontario Initial Return
CRA Business Number
Corporate Tax ID (RC 0001)
Obtaining Company Key

Help Section

Is filing Initial Return is mandatory?
Yes, it's mandatory filing as per Corporation Act. Corporations must complete and submit an Initial Return to the Ontario Ministry within 60 days after the date of incorporation. This form establishes/confirms the company head office, directors/officers of the corporation. Failed to file Initial Return, may nullify your corporation by Service Ontario.
Why Company Key is very important?
As a public entity, the company key secures the corporation's online presence by preventing unauthorized access. It functions as a digital signature, confirming the company's identity and allowing secure access solely for personnel with the key. For filing initial returns, annual returns, or notices of change, a company key is necessary. Acquiring a company key along with the incorporation package is cost-effective because the process is straightforward and quick.
What is CRA Business Number?
The business number (BN) is a nine-digit number designated by the Canadian Revenue Agency (CRA) and is used as a common client identifier for businesses to simplify their dealings with federal, provincial, and municipal governments. Every corporation must have a separate business number.
What is Corporate tax ID
Corporations must report all income and expenses to CRA. A Corporate tax ID (also known as RC 0001) is used for this purpose. Every corporation must obtain a corporate tax ID with CRA.

Corporation's Officer(s)

First Officer

First officer's designation

2nd Officer

2nd officer's designation

3rd Officer

3rd officer's designation

4th Officer

4th officer's designation

5th Officer

5th officer's designation

Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

Help Section

Why official email is needed?
Company's official email is added to the company profile during filing the initial return. Your corporation's notifications, warning and messages goes directly to this email address. If you need to reset your company key at any time, the reset code will be sent to this email.
What is an officer's role?
The corporation's officers (President, CEO, VP, Secretary etc.) manage the business's daily operations, and in their different roles they are given legal authority to act on the corporation's behalf in almost all lawful business-related activities.
Can one individual be in multiple roles?
Most corporations, in the beginning, assign a single individual in multiple roles (director, incorporator, officer and shareholder). With the growth of the company, these roles can be re-distributed among other individuals.
What are the usual positions/designations?
Normally, the designations 'President' or 'CEO' is assigned to the primary director or the most important individual of the corporation. The next roles are VP, treasurer, secretary, administrative assistant etc.

CRA & WSIB Account Registrations

HST Account Set Up
Payroll Account Set Up
Import Account Set Up
Export Account Set Up
WSIB Account Set up

Help Section

Who needs a GST/HST account?
If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required. Customer's invoice or receipt must show the HST number. Unable to collect HST may cause penalty by CRA.
Who needs a payroll account?
If you hire Employees including yourself, then you need a Payroll Account Number. If you do not have an employee, your own salary or a family member's salary can be processed through the payroll account to take advantage of CRA 'income splitting'. Please note, this is not a payroll service, rather the initial set up of a payroll account with CRA.
What is import account?
If your business involves importing physical goods, it is required. The government uses this account to process the customs clearance.
What is export account?
If your business involves exporting physical goods, it is required. The government uses this account to process the customs clearance.
Do I need WSIB registration?
Registering with Workplace Safety and Insurance Board (WSIB) is required for most businesses In Ontario within 10 days of hiring their first employee. Some types of businesses are exempted from mandatory registration with WSIB based on the activities (Examples are banks, insurance companies, hair salons (with exceptions), private schools or daycares, travel agencies, etc.) but many employers in these industries choose to register with the WSIB anyways for protection to their workers. WSIB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.

Corporate Supplies

Choose share certificates

Official Corporate Seal

Minute Book Binder

Help Section

What is share certificate?
Share certificates are legal and official proof of ownership of a corporation. Bank may ask to show it to open a bank account. Most people choose 5 share certificates to save costs; some choose 10 or 20. It includes blank certificates in case you want to add spouse, child or friend as shareholder in future.
Do I need a corporate seal?
The company seal, is a tool used to stamp or emboss your company's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:
  1. employment and vendor contracts
  2. minutes from Board of Directors meetings
  3. leases
  4. To be granted for bank loans or mortgages
  5. any contracts or agreements
How supplies will be shipped?
Supplies (minute book binder, seal, share certificates) will be shipped by Canada Post to your corporation's mailing address.
View Sample of Corporate Seal
All Binder Samples

Annual Services

As a newly incorporated business, if you do not have your own lawyer and accountant, you may take advantage of our legal team and accountants.
Annual Corporate Support

Every corporation must file annual corporate return (not tax return) with Service Ontario. You have option to file it yourself or obtain this service with us.
Filing Annual Return

Help Section

What is Corporate Support?
Yes, we offer 3 types of post-incorporation and maintenance service:

  • Annual Return: At the end of the year, we will file annual corporate return for you.

  • Phone Support:
  • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
  • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
Why do I need Annual Return?
The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.
Any benefit of doing in package?
Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable. Any spending you do after incorporation is considered as operating expenses which are not tax creditable.
Phone Support vs Complete Maintenance

Domain & Marketing Services

Domain Name Reservation
Domain Reservation Period

Business Email Address
Number of Business Email Address

Company Logo Design Service

List My Business on Google Map

Help Section

What is domain name?
We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
What is Business Email Address?
A Business Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)
Details on logo design service
  • 3 Logo Designs with High-resolution
  • Get the vector (source) files.
  • Logo transparency
  • 3D mockup
  • Number of concepts included: 3
  • Revisions: 5 times
Why google listing is needed?
Google Business Profile is a free business listing from Google. It allows you to provide details and photos of your business, including your location, services, and products.Creating this free profile is a great way to increase your visibility across Google services. Information from your Google Business Profile may appear in Google Search, Google Maps, and Google Shopping.

Draft Copy

Pre-submission draft & review(Required)

Shipping and Handling

Help Section

What is Registration Queue?
3 We offer the following registration queue:

  • If you choose the Express Queue, we will email you the articles of incorporation, certificate and minute book in 2 Business Hours regardless of the named or numbered corporation.

  • If you choose the Priority Queue, we will email you the corporation's articles, certificate and minute book in 1 Business Day regardless of the named or numbered corporation.

  • If you choose the Regular Queue, we will email you the corporation's articles, certificate and minute book in 10 Business Days regardless of the named or numbered corporation.

Notes on the draft review service
The package does not include the extract of the draft version from governmental systems and sending it to our customers. Should you wish to review the draft before the final submission, this option is available. Be informed that your chosen service speed determines when the draft copy is emailed to you. If we don't receive your green signal within a designated timeframe, our representative will proceed with the final submission and subsequently deliver the relevant company establishment documents to you.
Details on the shipping options
Canada Post offers the following options for shipping an item within Canada:

  • Xpresspost Certified: is a service for sending documents that captures the recipient's signature upon delivery of the item. This service is ideal for sending important notices as well as legal and court documents.

  • Expedited: is fast, cost-effective ground shipping within Canada. All items can be tracked and have on-time guarantees.

  • Regular Parcel: is a cost-effective ground delivery service available to customers.

Added Service and Price: Summary

Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 39.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD
Price: $ 0.00 CAD

Final Review. After this step, you cannot modify the order anymore.

{all_fields}

Note: After you hit the Checkout button, please avoid using the "back" button on your browser, as this might result in adding a duplicate order. If you need to amend any details or change the order, feel free to call us after completing your purchase. Thank you.
Terms and Condition*
(You may review Terms and Conditions .)
Tel: (647)- 931-9244
Ontario Corporate Filing Center Logo

Helpful Links

  • About Us
  • Contact Us
  • Blog
  • Disclaimer
  • Privacy-Policy
  • Terms and Conditions
  • Refund & Return Policy

Product Links

  • Ontario Corporation
  • Business Registration
  • Nuans
  • Change
  • File
  • Federal Incorporation
  • Search
  • Trademark

Contact Us

Tel: (647)- 931-9244

Email: info@corporation-ontario.ca

Fax: 647-931-9243

Address: 1450 O’Connor Dr, East York, Toronto, ON M4B 2V5

Copyright ©2002-2026 All Rights Reserved.

Terms and Conditions

Agreement to Our Legal Terms

Welcome to Ontario Corporate Filing Center.

Ontario Corporate Filing Center ("Company", "we", "us", or "our") operates the website and related services. By accessing or using our website and services, you agree to be bound by these Terms and Conditions and all applicable laws and regulations.

If you do not agree with these Terms and Conditions, you must not use our website or services.

Changes to Terms and Conditions

We reserve the right to modify, update, or remove any portion of these Terms and Conditions at any time without prior notice. Changes become effective immediately upon publication on our website.

Your continued use of our services following any changes constitutes your acceptance of the updated Terms and Conditions.

Our services are intended for individuals who have reached the age of majority in their province or territory of residence. In Ontario, users must be at least 18 years old.

If you have questions regarding these Terms and Conditions, please contact us by phone or email.

Website Content and Intellectual Property

All content available on this website, including but not limited to text, images, graphics, logos, icons, illustrations, videos, software, audio, and designs, is protected by copyright, trademark, and other intellectual property laws.

You may use website materials solely for personal, informational, or authorized business purposes. Any unauthorized reproduction, modification, redistribution, resale, or commercial use is prohibited.

You agree to indemnify and hold Ontario Corporate Filing Center harmless from any claims, damages, liabilities, costs, or expenses arising from your use of the website or violation of these Terms and Conditions.

1. Our Services

Ontario Corporate Filing Center is a private company providing business registration and filing services.

We are not a government agency and are not affiliated with, endorsed by, or connected to any federal, provincial, or municipal government.

Our services include preparing and submitting documents on behalf of customers. Service fees charged by Ontario Corporate Filing Center are separate from government fees.

Users are responsible for ensuring compliance with all laws and regulations applicable within their jurisdiction.

2. Intellectual Property Rights

All intellectual property rights associated with this website and its content belong to Ontario Corporate Filing Center or its licensors.

You may print or download materials for authorized business use, provided that all copyright and proprietary notices remain intact.

You may not:

  • Modify website materials.
  • Republish content.
  • Resell or redistribute content.
  • Use content to provide competing services.

3. Use of Services and Products

Our services are intended for direct use by customers or professional intermediaries acting on behalf of clients.

Professional intermediaries may include lawyers, accountants, consultants, and similar professionals.

Professional intermediaries remain responsible for:

  • Payment obligations.
  • Communication with Ontario Corporate Filing Center.
  • Compliance with these Terms and Conditions.
  • Accuracy of client information.

Users may not:

  • Resell services.
  • White-label services.
  • Rebrand services.
  • Redistribute services.
  • Operate competing incorporation or registration services using our materials.
  • Use services for unlawful purposes.
  • Attempt unauthorized access to our systems.
  • Distribute illegal or harmful content.

Any violation of intellectual property rights or prohibited uses may result in immediate termination of service.

4. User Representations

By using our services, you represent and warrant that:

  • All information provided is accurate and complete.
  • You will update information when necessary.
  • You have legal authority to enter into this agreement.
  • You will use services only for lawful purposes.
  • You will comply with applicable laws and regulations.

We reserve the right to suspend or terminate services if any information provided is inaccurate, incomplete, or misleading.

5. User Restrictions

You are solely responsible for activities conducted through your use of our website and services.

You may not transmit or publish content that is:

  • Unlawful.
  • Threatening.
  • Defamatory.
  • Obscene.
  • Offensive.

Ontario Corporate Filing Center reserves the right to determine whether content complies with these Terms and Conditions.

6. Identity Verification and Payment Authorization

We may require identity verification and payment authorization in accordance with Canadian laws, including PIPEDA and applicable anti-money laundering regulations.

Orders may be delayed or refused until required verification procedures are completed.

7. User Data

We maintain customer information and operational data necessary to provide our services.

While we perform regular backups, users remain responsible for information submitted through the services.

7.1 Data Retention

We retain information according to legal and operational requirements.

  • Financial records are retained for six years.
  • Order-related documents remain available digitally for up to 90 days after order completion.
  • Additional retrieval requests after 90 days may require a new service request and applicable fees.

8. Products and Services

We strive to provide accurate information regarding our products and services. However, we do not guarantee that all information is complete, accurate, or error-free.

Availability of services and products may change without notice.

Prices may be modified at any time.

8.1 Address Service

The Address Service provides a business registration address where permitted by law.

Use of the Address Service requires execution of a separate Address Service Agreement.

Mail Scanning Service limitations:

  • Only official government correspondence will be accepted.
  • Government mail will be scanned and forwarded digitally.
  • Personal mail, packages, bank statements, and marketing materials will be refused.

The service operates on an annual subscription basis and requires timely renewal.

Failure to renew may result in:

  • Collection proceedings.
  • Notification to government authorities.
  • Loss of authorization to use the address.
  • Potential legal consequences.

8.2 Agent Service

The Agent Service satisfies statutory requirements where a local representative is required.

A separate Agent Service Agreement must be signed before service begins.

The designated agent may:

  • Receive official government correspondence.
  • Act solely for statutory registration purposes.

The designated agent may not:

  • Operate the business.
  • Enter contracts.
  • Make business decisions.
  • Act beyond statutory requirements.

8.3 Government Information and Documentation Fees

Certain government-issued information may be available at no government cost; however, Ontario Corporate Filing Center may charge service fees for retrieving, processing, securing, and delivering such information.

Examples include:

  • Business Numbers.
  • Ontario Company Keys.
  • Other government-issued identifiers or credentials.

9. Purchases and Payment

All prices are listed in Canadian Dollars (CAD).

Accepted payment methods include:

  • Visa.
  • Mastercard.
  • American Express.
  • Discover.
  • PayPal.
  • Interac.

Customers must provide accurate billing and payment information.

A binding contract is formed once payment has been successfully processed.

We reserve the right to reject any order where fraud, discrepancies, or verification concerns are identified.

10. Service Term and Termination

These Terms remain effective while you use our services.

We reserve the right to suspend or terminate services without notice where permitted by law.

Termination may occur if:

  • You violate these Terms and Conditions.
  • Identity verification cannot be completed.
  • Suspicious activity is detected.
  • Required documentation is not provided.

11. Service Limitation and Expiration

Services may be suspended or terminated when required by law or due to material policy violations.

11.1 Abandoned Orders

If additional information is required to complete an order, customers must respond within prescribed timelines.

Orders may be deemed abandoned after prolonged non-response.

No refunds will be provided for abandoned orders.

12. Refund Policy

Refund eligibility depends on the work completed at the time of cancellation.

12.1 Non-Refundable Fees

  • Payment Processing Fees.
  • Agency or Service Fees.
  • Name Search Fees.
  • Specialist Review Fees.
  • NUANS Report Fees.
  • Name Approval Fees.
  • Document Retrieval Fees.

These fees remain non-refundable regardless of cancellation timing.

12.2 Refundable Fees Under Certain Conditions

Refunds may be available if work has not yet commenced on specific services.

  • Government filing fees.
  • Draft preparation fees.
  • Company Key retrieval fees.
  • Shipping fees.
  • Future-dated filing fees.

12.3 Add-On Services

Certain add-on services may qualify for refunds if work has not started.

  • Minute Books.
  • Initial Returns.
  • Annual Returns.
  • Company Keys.
  • Domains and Email Services.
  • Google Listings.
  • Business Numbers.
  • CRA Account Registrations.
  • Share Certificates.
  • Corporate Seals.
  • Trademark Services.

12.4 Company-Initiated Refunds

Refunds may be issued where Ontario Corporate Filing Center is unable to complete services due to factors within its control.

12.5 Chargebacks and Disputes

Ontario Corporate Filing Center reserves the right to dispute chargebacks and provide supporting documentation when responding to payment disputes.

13. Third-Party Websites and Content

Our website may contain links to third-party websites and content.

We do not control, endorse, or assume responsibility for third-party websites, products, services, or content.

Use of third-party websites is at your own risk.

14. Privacy Policy

Ontario Corporate Filing Center complies with applicable privacy laws, including PIPEDA.

We collect, use, store, and disclose personal information only for legitimate business purposes and legal obligations.

14.1 Privacy Rights

Users may:

  • Request access to personal information.
  • Request corrections.
  • Withdraw consent where applicable.
  • File privacy complaints.

15. Modifications and Interruptions

We reserve the right to modify, suspend, discontinue, or update services without notice.

We do not guarantee uninterrupted availability of services.

16. Governing Law

These Terms and Conditions are governed by the laws of Ontario and the federal laws of Canada applicable therein.

17. Dispute Resolution

Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of Ontario, Canada.

18. Corrections

We reserve the right to correct typographical errors, inaccuracies, omissions, pricing information, and service descriptions without prior notice.

19. Disclaimer

All services and information are provided on an "as is" basis.

Ontario Corporate Filing Center:

  • Does not provide legal advice.
  • Is not a law firm.
  • Is not a government agency.
  • Makes no guarantees regarding outcomes.

20. Limitation of Liability

To the maximum extent permitted by law, Ontario Corporate Filing Center shall not be liable for indirect, incidental, special, consequential, or punitive damages.

Total liability shall not exceed the amount paid by the customer during the 12 months preceding the claim.

20.1 No Guarantee of Outcomes

We do not guarantee:

  • Government approval.
  • Specific processing times.
  • Business name availability.
  • Acceptance of filings.
  • Business success or compliance.

21. Indemnification

You agree to indemnify and hold Ontario Corporate Filing Center harmless from claims, damages, liabilities, costs, and expenses arising from your use of our services or website.

22. Waiver and Severability

If any provision of these Terms is determined to be unenforceable, the remaining provisions shall remain in full force and effect.

23. Electronic Communications and Signatures

By using our website, you consent to electronic communications, electronic signatures, electronic records, and electronic transactions.

24. Force Majeure

Neither party shall be liable for delays or failures caused by events beyond reasonable control, including:

  • Natural disasters.
  • Pandemics.
  • Government actions.
  • War or terrorism.
  • Labour disputes.
  • Equipment failures.

25. Assignment

You may not transfer or assign your rights under these Terms without prior written consent.

Ontario Corporate Filing Center may assign its rights and obligations at any time.

26. Entire Agreement

These Terms and Conditions, together with all incorporated policies, constitute the complete agreement between you and Ontario Corporate Filing Center.

27. Contact Us

If you have questions regarding our services, products, or these Terms and Conditions, please contact Ontario Corporate Filing Center.

1450 O'Connor Dr, East York, Toronto, Ontario M4B 2V5, Canada

Phone: 647-931-9244

Email: info@corporation-ontario.ca